Job analysis is the study of the job's evolution, which explains the nature and essential factors of a job.
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It further divides into two more explanations or you can say as 2 documents:
- Job Specification: It is a written form with the person's specification needed to run a particular job, such as qualification, age, and domicile.
- Job Description: It is in the form of a document, which systematically states its content, has job definition, its summary, its responsibilities, and salary structure, and so on.
Outcome of Job Analysis
We describe the eligibility criteria, the working condition, responsibilities to hold on, duties, skills required, and abilities to carry out the desired responsibilities through job analysis.
Process
It is an entire process taken out by various observations, tests, and discussions on the group level. The standardized job analysis came into place. It is a process of analyzing all the requirements according to the job. It helps find a suitable person for the responsibility because several applicants get so hectic to recruit the right person without job analysis. It can be in any form; the general primary ways it is found chiefly are only two, either oral or written.
Finding Right Person
Just consider that an organization that hasn't done job analysis and did not know their goal, their nature in which they want a specific job being completed, and the job eligibility criteria is unknown. How will they find the right person? The legit example is the armed forces' recruitment procedures; they are precise with their job analysis and know what qualities they need to get into that particular body. That's why they always choose the right person. They have learned their criteria of written examination, physical fitness, and IQ.
Advantaged of Job Analysis
There are many advantages to have a clear and systematic job analysis. Some of them are:
- It saves time
- Saving of energy and senses remain intact of the interviewer
- Saving of resources
Complications
Not having a precise job analysis, on the other hand, causes many complications, such as:
- Selecting the wrong person with a compassionate job
- Loss of organization
- Waste of resources
- Waste of time
- Waste energy and so on
So job analysis is a crucial step before recruitment. It's not just that we are giving a well-defined criteria. It's most of all a vision, not of a single person but of a group of visionaries made on a logical and objective basis.
Process of Job Analysis
Following are six steps of job analysis:
- Determine the purpose of conducting the job analysis
- Identify the job
- Review travel and background data and information
- Plan and execute the job analysis
- Write a job description and job specifications
- Periodic review
Conclusion
Job analysis is a method through which you can determine your job's duties and responsibilities and finally decide qualifications skills knowledge to be required for an employee to perform a job. Job analysis can help you understand what type of task is essential and how you have to work. For example, job analysis is based on the list of the job task expected from a particular person to perform in a specific workplace.